Overview – The role is responsible for supporting the organization's administrative and facility management operations. This position assists in maintaining office operations, managing facilities, and ensuring a safe and functional work environment. Duties include day-to-day administrative tasks such as handling office supplies, equipment, and services, and coordinating with other teams and departments to address the organization's administrative requirements.
- Office maintenance & upkeep – housekeeping, pantry, office stationery, pest control and other facility related activities for all offices across India
- Assist in coordinating facility-related projects and tasks.
- Employee Travel - Travel (air and ground), ticketing and accommodation.
- Event Management - Participate in planning and coordinating company events and meetings.
- Assist in event preparations and ensure they run smoothly.
- Vendor Management – source, identify, negotiate rate contracts for employee or business-related purchase/procurement needs.
- Assist in maintaining accurate and up-to-date records related to administrative tasks and facility management. Processing of the invoices.
Asset management – maintain proper record keeping and data
- Prepare Purchase order for general administration
- Managing building infrastructure systems, electrical, plumbing, appliance operation/ functionality
- Fire Safety checking
- Coordinate with AMC Suppliers and other vendors.
- Identify opportunities for process improvements and contribute to enhancing the department's efficiency.
- Generating reports monthly reports and as per requirement.
- Support for Employee related activities and onboarding
Education & Experience:
Graduation in Any stream
Knowledge of administrative tasks and procedures.
Understanding of basic facility management concepts.
Ability to work effectively as part of a team and collaborate with colleagues.
Good verbal and written communication skills.
Excellent data management skills
Effective negotiation skills and vendor management
Commitment to following safety protocols and guidelines.
Basic problem-solving skills and the ability to address administrative challenges.
Attention to detail and organization for maintaining records.
Willingness to learn and contribute to process improvements.